What data do we collect?

The Aboyne and District Men's Shed (hereafter "the Shed") maintains a database of information on membership and user groups. This is for operational reasons, communication, security, charity reporting and fund-raising purposes. the information held is kept to a minimum that is necessary to safety and effectively run the Shed.

Trustees and Management Committee members may have to provide additional personal information from time to time depending on the requirements of offical paperwork, fund-raising, charity-related activities or facilities management of the Shed. This information will be requested directly from the relevent individual if necessary.

How do we collect your data?

You directly provide the Shed with the data we collect, through the Membership, and the Shed use the application form. By signing the membership and the Shed user form you are providing written consent to hold this data.

How will we use your data?

The Shed collects minimal personal data so that we can report on membership numbers. This is a requirement for OSCR charity reporting and can be useful for fundraising.

Your contact information will be used only to contact you directly, primarily to advise of upcoming meetings, or any other relevent activities of the Shed

For bulk email communications we will use the BCC function to prevent your email address being released to other members. Subsequent emails between the Shed members are excluded from this policy as we have no control over the the use of your email address by any member who may separately learn of it.

We will never share your data with third parties, unless legaly obliged to do so.

You can opt out of recieving Shed emails at any time just contact membership@aboynemensshed.org.uk

How we store your data?

The database of members is securely stored in a password protected spreadsheet. Only the relevent Trustees and Management Commitee members have access to this information.

The Shed will keep personal data that you provide for the duration of your membership. if you decide to cancel your membership, all personal data held against your listing will be deleted within 4 weeks of your request to cancel.

Marketing

As stated above, we will never forward your data to third parties or use it for marketing purposes.

What are your data protection rights?

To unsure compliance with GDPR guidelines, you have the following data protection rights:

    RIGHT TO ACCESS                                           -  you can request that the Shed send you copies of the personal data the we hold of you.

    THE RIGHT TO ERASURE                                -  you can request that the Shed erases all your data. By doing so, your membership will be revoked.

    THE RIGHT TO RESTRICT PROCESSING       -   you can request that the Shed restricts the processing of your data.

    THE RIGHT TO OBJECT TO PROCESSING     -   you have the right to object to the Shed processing your data.

    THE RIGHT TO DATA PORTABILITY                  - you can request that the Shed transfers the data that we have collected on you to another organisation, or directly to you.

If you make one of these legal requests, the Shed has one calender month to respond to you. Please contact one of the Trustees if you would like to exercise any of these rights.

What are cookies?

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. When you visit our website our hosting service (WordPress) may collect information from you automatically through cookies or smilar technologies.

How do we use cookies?

The Shed is not privy to any cookies collected by WORDPRESS. if this becomes available in the future, we will never use or process this information. More information about WordPress cookie usage can be found here: https://en-gb.wordpress.org/about/privacy/cookies/

Privacy policies of other websites

Our privacy policies stated above only apply to the Shed and its own website - if you visit any other websites linked from this site, please read their privacy polices.

Changes to our privacy policy

Any future updates to this privacy policy will be updated on this website.

How to contact us

for contact information, please use, info@aboynemensshed.org.uk

How to contact the appropriate authorities

Sould you wish to report a complaint, or if you feel that the Shed has not addressed your concerns in a satisfactory manner, you may contact the Information Commisioners Office (ICO). info@.contact-us/">https://ico.org.uk/global">info@.contact-us

CCTV privacy notice

Your information is being collected to use for the following purposes:

    The prevention, investigation and detection of crime (particularly, but not restricted to, vandalisim or theft of property) and the apprehension and prosecution of offenders.

    To enhance the safety of Shed users

The legal basis for collecting the information

Tasks carried out to assist the safe running of the Shed

Your information will be shared with the following recipients or category of recipient

Any incidents revealed will be brought to the attention of the Trustees responsible for the premises in question. This may involve making a copy of the storage media or a screen print, which may be used in evidence in any subsequence reporting to appropriate authorities.

In cases of suspected criminal activity the storage media will normally be passed onto the police for investigation and possible procecution.

The police and other law enforcement agencies may, on showing good cause, request copies of storage media. In general such requests will be complied with.

Retention period for the data

All images will be retained for a certain period. After this period the images are permanently deleted, unless required for an ongoing issue which has been identified (for example if a crime has been observed or recorded or if the images have been retained while another subject access request is being processed). In such cases images will be retained for as long as necessary (for example until the conclusion of any criminal proceedings arising from the incident).

Please note you have the following rights:

    To withdraw consent at any time, where the legal basis specified above is consent

    To lodge a complaint with the Information Commissioner's Office

    To request access to your personal data

And also with effect from 25th May 2018:

    To data portability, where legal basis specified above is consent or performance of a contract.

    To request rectification or erasure of your personal data, as far as the legislation permits.